Cambridgeshire Darts Organisation Constitution
CAMBRIDGESHIRE DARTS ORGANISATION COUNTY CONSTITUTION
Organisation shall be known as the Cambridgeshire Darts Organisation.
objects for which the Organisation is established are :-
popularise the sport of darts in every aspect of the game within the
recognised boundaries of Cambridgeshire.
the members and associate members of Cambridgeshire the opportunity to
compete with and against each other and with members of those listed below
the popularity of, interest and participation, and foster the skills and
growth of the game in all its variations and in every aspect, social,
competitive or professional within the County of Cambridgeshire.
initiate, establish and administer dart clubs, dart leagues and associations
and organise, publicise, control and adjudicate competitions.
negotiate commercial contracts between any interested parties, exponents of
the game of darts, the press and television.
at all times under the auspices of the British Darts Organisation and the
England Darts Organisation of which the Organisation shall at all times be a
paid up Full Member.
under the rules and regulations as laid down in the British Darts
any club or association, interested or concerned with any of the objects of
which the Organisation is founded.
and property of the Organisation whencesoever derived, shall be applied
solely towards the promotion of the objects of the Organisation as set forth
in this County Constitution. No portion thereof shall be paid or transferred
directly or indirectly by way of profit to the members of the Organisation.
Providing that nothing herein shall prevent the payment, in good faith, of
reasonable and proper remuneration to any officer or servant of the
Organisation or to any member of the Organisation, nor prevent the payment
of interest at a reasonable rate on any money lent or reasonable and proper
rent for premises demised or let by any member of the said Organisation.
accounts shall be kept of the sums of money received and expended by the
Organisation, and the matters in respect of which such receipts and
expenditure take place, of all sales and purchases of goods by the
Organisation, and subject to any reasonable restrictions as to the time and
manner of inspecting the same that be imposed in accordance with the
regulations of the Organisation for the time being, such accounts shall be
open to the inspection of the members.
Individual Membership will be awarded to all of the appropriate year's
Inter-County squads and to all Officials who are elected into office at the
appropriate year's Annual General Meeting. The players of all the Men’s
Super League teams and all of the Ladies League teams will become Associate
Members, when their team has paid the compulsory membership fee, currently
set at £50 per team, payable by the 1st of January in the
relevant season. All memberships, Full and Associate will be applicable for
the period between each year's Annual General Meetings.
Executive Committee has the option to refuse an individual or a team
membership Full or Associated Membership without giving a reason.
operating under the auspices of the Cambridgeshire Darts Organisation, the
Cambridgeshire Mens Super League, the Cambridgeshire Ladies League and the
Cambridgeshire Youths will all operate with their own elected Committee’s,
whilst in general operating along the rules of 5.00.
Officials shall be voted into office at the Annual General Meeting, all
retiring officials shall be eligible for re-election without being nominated
through the normal procedure.
Organisation shall be run by an Executive Committee (Chairman, Vice
Chairman, County Organiser and Treasurer, who may decide to consult with
members of the General Committee (Youth Organiser, Marketing Officer, IT
Officer, Accommodation Officer, Mens Super League Secretary and Ladies
Executive Committee or the General Committee have the right to invite other
members to any of their meetings if they feel that the member can add a
specific and/or required skill for the meeting.
matters not covered by the rules of the Cambridgeshire Darts Organisation
shall be decided by the General Committee whose decision shall be final.
Organisation shall have the power to give life vice-presidency or honorary
life membership to any person whose services to the game of darts within the
County of Cambridgeshire is deemed worthy of these honours. Any player who
has represented Cambridgeshire on 100 occasions will automatically become an
honorary life member.
ELIGIBILITY RULE - (OFFICIALS & PLAYERS)
who is, or becomes, a member or official of, or plays for, any outside Darts
Body, shall be eligible to act as an official in any match, tournament, or
other event, or to be a Super League representative or to play in any match,
tournament, or other event organised by the Cambridgeshire Darts
Organisation, including any match, tournament, or other event organised on
behalf of any other
purpose of this Rule an outside Darts Body is any Darts Body other than one
of the recognised Darts Bodies listed below, or any team not selected by one
of the recognised Darts Bodies, which plays in any formal match, tournament
or other event.
RECOGNISED DARTS BODIES
World Darts Federation and its members
British Darts Organisation and its members.
England Darts Organisation and its members.
Irish National Darts Organisation and its members.
Northern Ireland Darts Organisation and its members.
f. Scottish Darts Association and its members.
Welsh Darts Organisation and its members
h. Professional Darts Corporation
Any league, team, or club, or association that is affiliated to, or become a
member of one of the above.
General Committee shall have the power to declare any match, tournament or
other event as an 'Open' event to which the 'Eligibility Rule' will not
apply. This power shall be exercisable notwithstanding that the match,
tournament or other event has already taken place. Moreover, the general
Committee shall have the power to permit a person to play in any match,
tournament or other event notwithstanding that the person is 'Ineligible'
under this Rule.
dispute concerning the 'Eligibility' of any person under this Rule may be
referred in writing at the instance of any member or by the person concerned
to the County Organiser for inclusion on the Agenda of a General Committee
Meeting at any time. Prior notice of such meeting and the subject matter
thereof shall be given to the person concerned and all of the General
Committee. At any such meeting the person concerned shall be given
reasonable opportunity of being heard. The decision of such a meeting that a
person is 'Ineligible' shall be found by a unanimous agreement by the
General Committee. At any such meeting any written report received by the
County Organiser that the person concerned is, or has been, a member or
official, or has played for an Outside Darts Body, and that person fails to
attend and refute the allegation is well founded, provided always that the
person concerned has been given written notice of the allegation and when
and where it is to be heard.
who is, or becomes 'Ineligible' under this Rule shall remain ineligible for
a period of eighteen months. This period shall commence from the date when
the person was last a member or official, or played for an Outside Body. The
General Committee may reduce the time period if they consider it is in the
interest of the Organisation to do so.
circumstances arise where a decision is required concerning the
'Eligibility' of any person under this Rule pending reference to a General
Committee Meeting, the Chairman shall, upon making such enquiries as they
shall deem fit, including, where reasonably practicable, of the person
concerned, have the power to decide the matter pending a decision of the
that play in events run by the Professional Darts Organisation who hold a
tour card are not allowed to play in Members-Only events run by the
Cambridgeshire Darts Organisation.
or cheques must be payable to the Cambridgeshire Darts Organisation.
cheques issued by the Cambridgeshire Darts Organisation must be signed by
two Executive Committee members.
monies, must be banked by the Treasurer as soon as possible in a Bank or
Building Society as agreed by the General Committee.
sheet will be made available at the Annual General Meeting for all members
and to the Executive Committee on request.
members, Full and Associate, must be fully paid up at all times or be
subject to debt suspension.
financial year will normally run from July 1st of each year.
Cambridgeshire Darts Organisation shall not be held responsible for any
financial commitments made by, or any claims against any individual member.
The Cambridgeshire Darts Organisation and its officials take no
responsibility for the safety of spectators or their property whilst
attending or travelling to or from any match, tournament or other event run
by the Organisation. All spectators attend the match, tournament or other
event entirely at their own risk.
Cambridgeshire Darts Organisation shall hold an Annual General Meeting every
year, in addition to any other meeting in the said year and shall specify
the meeting as such in the notice calling it.
addition to the Annual General Meeting, the Executive Committee will arrange
regular meetings throughout the year. The Executive Committee will also have
the power to call meetings with the General Committee, any other meetings
shall be called Extraordinary Meetings.
General Meeting shall be called at least one month prior to the set date, by the County
Chairman to all Full Individual Members, elected
officials and helpers.
Extraordinary Meeting for the passing of a special resolution shall be
called at least seven days prior to the set date, in writing by the County
Organiser to all Full Individual Members,
elected officials and helpers.
non-receipt or accidental omission to give notice of a meeting to entitled
persons shall not invalidate proceedings at the said meeting.
elected officials and helpers
wishing to make a proposal for the Annual General Meeting must do so in
writing to the County Chairman, all said proposals must be received at least
fourteen days prior to the Annual General Meeting.
Proposals may be
allowed on the night, at the discretion of the Chairman, time permitting.
absence of more than twenty per cent of the Full Individual Members,
elected officials and helpers,
no business shall be transacted with the members that are present.
elected officials and helpers
shall be entitled to one vote on
each separate issue.
are entitled to vote by proxy.
General Meeting shall normally be held as soon as possible after the 1st of
July of each year.
Associate Member who wishes to raise any matter at the Cambridgeshire Darts
Organisation Annual General Meeting should put their point in writing to the
respective Super League Committee who will discuss the matter before
deciding if the item should be forwarded for consideration at the County
Annual General Meeting.
Chairman's ruling shall take precedence on all matters and shall be final,
providing no Cambridgeshire Darts Organisation Rules are broken.
elected officials and helpers
who wishes to speak at a meeting shall indicate by raising their hand and
shall be called to speak in turn by the Chairman.
speaker shall refrain from speaking at the Chairman's request and they may
also be subject to a time limit.
Chairman shall have the right to introduce items on to the Agenda at any
time, including during a meeting.
Election of all Officials and Selectors, shall be voted into office at the
Annual General Meeting, all retiring Officials and Selectors, shall be
eligible for re-election without being nominated through the normal
procedure, provided they have confirmed their willingness to restand.
and Vice Captain for the respective Men’s and Ladies County teams will be
determined by the players in that years County squad, this will normally be
done at the first match in each County season.
wishing to stand for Election as an Official or Selector, must be nominated
by a Full Member,elected
official or helper and
seconded by another Full Member,
elected official or helper
and the nominated person must inform the County Chairman that they are
willing to stand for the proposed position, failure to comply with these
rules will mean any person is ineligible for election.
proposal put forward in writing by a Full Individual Member,
official or helper
must be seconded in writing by another Full Individual Member,
elected official or helper
before it can be debated or voted on.
shall be allowed only if they are a counter proposal to an original
elected officials or helpers
must sign in at each meeting to record their attendance, this will be
confirmed in a roll call.
Individual Members, Elected Officials and regular helpers (as decided by the
Executive Committee) shall be allowed to take an active part in a
Cambridgeshire Darts Organisation meeting unless an individual is
specifically invited by the General Committee for a special purpose.
Associate Members of the County will be welcome as observers
Cambridgeshire Darts Organisation meeting is to be recorded in full or part
without permission of the Executive Committee, the recorded minute taker
will be allowed to record the meeting in order to compile accurate minutes
of the meeting. Anyone else sharing or posting part of a meeting on any
social media platform will be subject to disciplinary action.
Meetings and Annual General Meetings each Full Individual Members, Elected
Officials and helpers shall have only one vote on any item being put to the
vote. This is with the exception of the Chairman who shall also have a
'casting' vote in the event of a 'tie'.
person be elected as an official or a helper is included in the County
Squad, or be elected to two individual positions, they will only be allowed
one vote at any meeting.
vote taken votes shall be recorded with votes for, votes against and
be brought up in 'Any Other Business' in a Cambridgeshire Darts Organisation
meeting shall only be allowed at the discretion of the Chairman. No voting
shall take place on any such items, but a Notice of Motion arising out of
any discussions may be made by a member. Such Notice of Motion shall be
recorded in the minutes and brought up in the following Cambridgeshire Darts
Chairman : The
Chairman shall be responsible for controlling all Cambridgeshire Darts
Organisation meetings and his decision in any such meeting shall be final.
They shall also be available to offer advice to any member of the
Cambridgeshire Darts Organisation that requires it, this shall include other
officials, who they should encourage to help wherever possible and to aid
the smooth running of the County. They shall also ensure all officials are
doing their duties and to the best of their ability.
Chairman : The Vice Chairman shall be responsible for assisting the Chairman at any
time and in the absence of the Chairman they shall be responsible for
controlling all Cambridgeshire Darts Organisation meetings.
The County Organiser shall be responsible for the day
to day running of the County. They will act as the principal contact between
the Cambridgeshire Darts Organisation and the British Darts Organisation and
the England Darts Organisation and for dealing with any correspondence with
the British Darts Organisation and the England Darts Organisation. They
shall be responsible for the distribution of all correspondence to the
members, Full and Associate, and make sure they are kept informed at all
times. They shall liaise with the Chairman so he is aware of any contact
with the British Darts Organisation and England Darts Organisation and also
up to date with all matters in case of their own unavailability.
Treasurer : The
Treasurer shall keep the Counties accounts up to date at all times, showing
income and expenditure. They shall be responsible for producing an annual
balance sheet at the Annual General Meeting and an up to date report for the
General Committee on request.
Accommodation Manager :
The Accommodation Manager shall be responsible for booking all hotels
used for Inter-County away fixtures, they shall also be in regular contact
with the County Organiser to receive the information necessary for making
such bookings. They shall also be responsible for taking bookings and
collecting monies at away fixtures and liaise with the Treasurer on such
Officer : The Youth
Officer shall be responsible for ensuring that the County Youth Organisation
is run under similar terms to the Cambridgeshire Darts Organisation. They
shall keep the General Committee informed of the latest news from the
Officer : The IT
Officer shall be responsible for advising the Executive Committee of
equipment needed/available to aid the smooth running of the Organisation.
Super League Secretaries :
The respective Super League Secretary shall along with their respective
Super League Committee be responsible for the smooth running of their Super
League. They should produce regular League Tables and Average Lists which
shall be available to all their Super League teams. They shall also provide
the County Selectors with the relevant information that they require to
select the Cambridgeshire Inter-County teams.
Incident : If any
player, official or team is involved an any incident considered to have
brought the game of darts or the reputation of the Cambridgeshire Darts
Organisation into disrepute, then that player, official or team shall be
subject to disciplinary procedure. The Executive Committee will have the
power to suspend a player, official or team with immediate effect if it is
deemed necessary pending the arrangement of a disciplinary meeting.
Complaints : Any
person(s) wishing to make a complaint about any player, official or team,
should in the first instance make a verbal complaint to any of the Executive
Committee on the spot if possible and follow it up with a written complaint
immediately to the County Organiser. The County Organiser shall then consult
the Executive Committee who shall then decide if the complaint is worth
pursuing through the Disciplinary Procedure.
Preliminary Discussion :
The Executive Committee shall discuss any on the spot incident or
complaint and shall decide whether the incident or complaint should be
referred to a disciplinary meeting. If a disciplinary meeting is held the
Executive Committee may invite any witnesses of the incident or complaint to
attend the meeting along with the offending player, official or team if
Disciplinary Meeting : Any player, official or team who is involved in a incident or complaint,
shall be informed by letter from the County Organiser that they are subject
to disciplinary procedure. The offending player, official or team may be
invited to attend the meeting, depending on the outcome of the preliminary
Disciplinary Meeting Decision :
A disciplinary meeting, having made a decision based on the evidence
heard may implement or impose a fine, suspended sentence or expel a player,
official or team, found guilty of, being party to, or responsible for an
incident which is considered to have brought the game of darts or the
reputation of the Cambridgeshire Darts Organisation into disrepute.
Against Disciplinary Meeting Decision :
player, official or team who is found guilty at a disciplinary meeting may
appeal against the decision. The player, official or team must make the
appeal in writing to the County Organiser with ten days of the initial
disciplinary meeting. Any appeal shall be heard by members of the Executive
Committee or alternatively the General Committee who were not present at the
original hearing, however one Executive Committee member will always be
present to ensure that the rules of the Organisation are not broken and to
advise the meeting if required. If further people are needed they will be
drawn from elected officials of the Cambridgeshire Ladies League and/or the
Cambridgeshire Mens Super League and their committee’s.
DEFINITIONS OF DISCIPLINARY ACTION
: Sums of money
considered to be equivalent to the seriousness of the offence committed in
Suspension : A
period of time to be suspended from taking part in any match, tournament or
other event run by the Cambridgeshire Darts Organisation for a stated
period. (i.e. 1 event, 1 month, 6 months, 1 year, etc.)
Suspended Sentence :
To be suspended for a period of time but the sentence shall only be
implemented should the offending player, official or team be involved in any
further incidents within the said period of time.
Expulsion : Should
an incident be deemed serious enough to warrant the expulsion of any
offending player, official or team, then that player, official or team shall
be banned from all matches, tournaments or other events under the
jurisdiction of the Cambridgeshire Darts Organisation.
of Membership :
The Executive Committee has the right to refuse a player or team in becoming
a member of the Cambridgeshire Darts Organisation, this may be for a set
period or even indefinitely.
Suspension : Any player, official or team who fails to comply with any financial
commitments or fails to pay any fine imposed under the disciplinary
procedure shall be debt suspended and shall remain so until the debt has
been paid, an interest charge may also be levied. Any player, official or
team who is debt suspended shall be banned from all matches, tournaments or
other events under the jurisdiction of the Cambridgeshire Darts
Organisation. The British Darts Organisation will be informed of any player,
official or team that becomes debt suspended.
matters not covered in this County Constitution that are decided on by the
General Committee shall then be added and the updated section will be made
available on the Cambridgeshire Darts Organisation web page. The Executive
Committee has the power to update the Constitution in order that it is kept
in line with the British Darts Organisation and the day to day running of
the Cambridgeshire Darts Organisation.
Below are items that have been
passed at a Cambridgeshire Darts Organisation Annual General Meeting and as
such form part of the Constitution.
Players Failing to Attend Finals
who qualifies from a County Play-Off to represent the County who then fails
to attend the Finals should be banned from entering any further County
Play-Offs for a period of one year from the date of non-attendance. They
will also have to pay the County back the initial entry fee or part of that
the County pays to enter a player into the competition.
should be put in writing to the said player, informing them they broke the
rules of the County Constitution and to which date they will be ineligible
to enter County Play-Offs, failure to pay the initial entry fee will see the
player debt suspended.
County Executive will have the power to waiver this in exceptional
Players Failing to Mark
who plays in a County organised competition and fails to mark the following
game will be banned from the next County organised competition.
should be put in writing to the said player, informing them they broke the
rules of the County Constitution and which competition they will not be able
booking accommodation through the County, who then subsequently cancel this,
or fail to turn up on the day, are charged the full cost of the room
(including any guests booked) unless it can be cancelled by the County.
County Executive will have the power to waiver this in exceptional
Priority (Currently not applicable)
situation where transport is provided by the County, then priority is given
to players who wish to use the transport.
A cut off
point will be announced for each fixture and any remaining places will be
available to player’s guest/supporters on a first come basis. Players asking
to use the transport after the cut off point will only be given a place if
there are available seats.
Transport (Currently not applicable)
booking transport through the County, who then subsequently cancel this, or
fail to turn up on the day, are charged the full cost of the transport
(including any guests booked) unless the cancelled seats are taken by other
Executive will have the power to waiver this in exceptional circumstances.
Updated : 1/5/2019