Cambridgeshire Darts Organisation County Constitution
Organisation shall be known as the Cambridgeshire Darts Organisation.
objects for which the Organisation is established are:-
popularise the sport of darts in every aspect of the game within the
recognised boundaries of Cambridgeshire.
the members and associate members of Cambridgeshire the opportunity to
compete with and against each other and with members of those listed below
the popularity of, interest and participation, and foster the skills and
growth of the game in all its variations and in every aspect, social,
competitive or professional within the County of Cambridgeshire.
initiate, establish and administer dart clubs, dart leagues and associations
and organise, publicise, control and adjudicate competitions.
negotiate commercial contracts between any interested parties, exponents of
the game of darts, the press and television.
at all times under the auspices of the United Kingdom Darts association and
the England Darts Organisation of which the Organisation shall at all times
be a paid up Full Member.
under the rules and regulations as laid down in the United Kingdom Darts
any club or association, interested or concerned with any of the objects of
which the Organisation is founded.
and property of the Organisation whencesoever derived, shall be applied
solely towards the promotion of the objects of the Organisation as set forth
in this County Constitution. No portion thereof shall be paid or transferred
directly or indirectly by way of profit to the members of the Organisation.
Providing that nothing herein shall prevent the payment, in good faith, of
reasonable and proper remuneration to any officer or servant of the
Organisation or to any member of the Organisation, nor prevent the payment
of interest at a reasonable rate on any money lent or reasonable and proper
rent for premises demised or let by any member of the said Organisation.
accounts shall be kept of the sums of money received and expended by the
Organisation, and the matters in respect of which such receipts and
expenditure take place, of all sales and purchases of goods by the
Organisation, and subject to any reasonable restrictions as to the time and
manner of inspecting the same that be imposed in accordance with the
regulations of the Organisation for the time being, such accounts shall be
open to the inspection of the members.
Individual Membership will be awarded to all of the appropriate year's
Inter-County squads and to all Officials who are elected into office at the
appropriate year's Annual General Meeting. The players of all the Men’s
Super League teams and all of the Ladies League teams will become Associate
Members, when their team has paid the compulsory membership fee, currently
set at £50 per team, payable by the 1st of January in the
relevant season. All memberships, Full and Associate will be applicable for
the period between each year's Annual General Meetings.
Executive Committee has the option to refuse an individual or a team
membership Full or Associated Membership without giving a reason.
operating under the auspices of the Cambridgeshire Darts Organisation, the
Cambridgeshire Mens Super League, the Cambridgeshire Ladies League and the
Cambridgeshire Youths will all operate with their own elected Committee’s,
whilst in general operating along the rules of 5.00.
Officials shall be voted into office at the Annual General Meeting, all
retiring officials shall be eligible for re-election without being nominated
through the normal procedure.
Organisation shall be run by an Executive Committee (Chairman, Vice
Chairman, County Organiser and Treasurer, who may decide to consult with
members of the General Committee (Youth Organiser, Marketing Officer, IT
Officer, Accommodation Officer, Mens Super League Secretary and Ladies
Executive Committee or the General Committee have the right to invite other
members to any of their meetings if they feel that the member can add a
specific and/or required skill for the meeting.
matters not covered by the rules of the Cambridgeshire Darts Organisation
shall be decided by the General Committee whose decision shall be final.
Organisation shall have the power to give life vice-presidency or honorary
life membership to any person whose services to the game of darts within the
County of Cambridgeshire is deemed worthy of these honours. Any player who
has represented Cambridgeshire on 100 occasions will automatically become an
honorary life member.
ELIGIBILITY RULE - (OFFICIALS & PLAYERS)
who is, or becomes, a member or official of, or plays for, any outside Darts
Body, shall be eligible to act as an official in any match, tournament, or
other event, or to be a Super League representative or to play in any match,
tournament, or other event organised by the Cambridgeshire Darts
Organisation, including any match, tournament, or other event organised on
behalf of any other
purpose of this Rule an outside Darts Body is any Darts Body other than one
of the recognised Darts Bodies listed below, or any team not selected by one
of the recognised Darts Bodies, which plays in any formal match, tournament
or other event.
RECOGNISED DARTS BODIES
World Darts Federation and its members
United Kingdom Darts Association and its members.
England Darts Organisation and its members.
Irish National Darts Organisation and its members.
Northern Ireland Darts Organisation and its members.
f. Scottish Darts Association and its members.
Welsh Darts Organisation and its members
Professional Darts Corporation
Any league, team, or club, or association that is affiliated to, or become a
member of one of the above.
General Committee shall have the power to declare any match, tournament or
other event as an 'Open' event to which the 'Eligibility Rule' will not
apply. This power shall be exercisable notwithstanding that the match,
tournament or other event has already taken place. Moreover, the general
Committee shall have the power to permit a person to play in any match,
tournament or other event notwithstanding that the person is 'Ineligible'
under this Rule.
dispute concerning the 'Eligibility' of any person under this Rule may be
referred in writing at the instance of any member or by the person concerned
to the County Organiser for inclusion on the Agenda of a General Committee
Meeting at any time. Prior notice of such meeting and the subject matter
thereof shall be given to the person concerned and all of the General
Committee. At any such meeting the person concerned shall be given
reasonable opportunity of being heard. The decision of such a meeting that a
person is 'Ineligible' shall be found by a unanimous agreement by the
General Committee. At any such meeting any written report received by the
County Organiser that the person concerned is, or has been, a member or
official, or has played for an Outside Darts Body, and that person fails to
attend and refute the allegation is well founded, provided always that the
person concerned has been given written notice of the allegation and when
and where it is to be heard.
who is, or becomes 'Ineligible' under this Rule shall remain ineligible for
a period of eighteen months. This period shall commence from the date when
the person was last a member or official, or played for an Outside Body. The
General Committee may reduce the time period if they consider it is in the
interest of the Organisation to do so.
circumstances arise where a decision is required concerning the
'Eligibility' of any person under this Rule pending reference to a General
Committee Meeting, the Chairman shall, upon making such enquiries as they
shall deem fit, including, where reasonably practicable, of the person
concerned, have the power to decide the matter pending a decision of the
that play in events run by the Professional Darts Organisation who hold a
tour card are not allowed to play in Members-Only events run by the
Cambridgeshire Darts Organisation.
or cheques must be payable to the Cambridgeshire Darts Organisation.
cheques issued by the Cambridgeshire Darts Organisation must be signed by
two Executive Committee members.
monies, must be banked by the Treasurer as soon as possible in a Bank or
Building Society as agreed by the General Committee.
sheet will be made available at the Annual General Meeting for all members
and to the Executive Committee on request.
members, Full and Associate, must be fully paid up at all times or be
subject to debt suspension.
financial year will normally run from July 1st of each year.
Cambridgeshire Darts Organisation shall not be held responsible for any
financial commitments made by, or any claims against any individual member.
The Cambridgeshire Darts Organisation and its officials take no
responsibility for the safety of spectators or their property whilst
attending or travelling to or from any match, tournament or other event run
by the Organisation. All spectators attend the match, tournament or other
event entirely at their own risk.
Cambridgeshire Darts Organisation shall hold an Annual General Meeting every
year, in addition to any other meeting in the said year and shall specify
the meeting as such in the notice calling it.
addition to the Annual General Meeting, the Executive Committee will arrange
regular meetings throughout the year. The Executive Committee will also have
the power to call meetings with the General Committee, any other meetings
shall be called Extraordinary Meetings.
General Meeting shall be called at least one month prior to the set date, in
writing by the County Organiser to all Full Individual Members.
Extraordinary Meeting for the passing of a special resolution shall be
called at least seven days prior to the set date, in writing by the County
Organiser to all Full Individual Members.
non-receipt or accidental omission to give notice of a meeting to entitled
persons shall not invalidate proceedings at the said meeting.
Individual Members wishing to make a proposal for the Annual General Meeting
must do so in writing to the County Organiser, all said proposals must be
received at least fourteen days prior to the Annual General Meeting.
Proposals may be
allowed on the night, at the discretion of the Chairman, time permitting.
absence of more than twenty per cent of the Full Individual Members, no
business shall be transacted with the members that are present.
Individual Member shall be entitled to one vote on each separate issue.
are entitled to vote by proxy.
General Meeting shall normally be held as soon as possible after the 1st of
July of each year.
Associate Member who wishes to raise any matter at the Cambridgeshire Darts
Organisation Annual General Meeting should put their point in writing to the
respective Super League Committee who will discuss the matter before
deciding if the item should be forwarded for consideration at the County
Annual General Meeting.
Chairman's ruling shall take precedence on all matters and shall be final,
providing no Cambridgeshire Darts Organisation Rules are broken.
Individual Member who wishes to speak at a meeting shall indicate by raising
their hand and shall be called to speak in turn by the Chairman.
speaker shall refrain from speaking at the Chairman's request and they may
also be subject to a time limit.
Chairman shall have the right to introduce items on to the Agenda at any
time, including during a meeting.
The Election of all
Officials, Selectors, Captains and Vice Captains shall be voted into office
at the Annual General Meeting, all retiring Officials, Selectors, Captains
and Vice Captains shall be eligible for re-election without being nominated
through the normal procedure, provided they have confirmed their willingness
Officers to be elected for two year periods at the AGM with 50% of each
position being voted on bi-annually.
2019 – Chairman & Treasurer elected for one year then up for
election on each even numbered year from 2020 for two year periods.
2019 – Vice Chairman & County Organiser are elected for a period of
two years and from 2021 they are then up for election on each odd numbered
year for two year periods.
This would then give
the county stability and stop all officials being replaced at the same time
thereby leaving the county in a vulnerable position.
and Vice Captain for the respective Men’s and Ladies County teams will be
determined by the players in that years County squad, this will normally be
done at the first match in each County season.
wishing to stand for Election as an Official, Selector, Captain or Vice
Captain must be nominated by a Full Member and seconded by another Full
Member and inform the County Chairman that they are willing to stand for the
proposed position, failure to comply with these rules will mean any person
is ineligible for election.
proposal put forward in writing by a Full Individual Member must be seconded
in writing by another member before it can be debated or voted on.
shall be allowed only if they are a counter proposal to an original
eligible personnel Full Individual Members must sign in at each meeting to
record their attendance, this will be confirmed in a roll call.
Individual Members, and Elected Officials and regular helpers (as decided by
the Executive Committee) shall be allowed to take an active part in a
Cambridgeshire Darts Organisation meeting unless an individual is
specifically invited by the General Committee for a special purpose.
Associate Members and recognised helpers of the County will be welcome as
recorders or video equipment shall not be used in any Cambridgeshire Darts
Cambridgeshire Darts Organisation meeting is to be recorded in full or part
without permission of the Executive Committee. Anyone sharing or posting on
any social media platform will be subject to disciplinary action.
Meetings and Annual General Meetings each Full Individual Member shall have
only one vote on any item being put to the vote. This is with the exception
of the Chairman who shall only exercise a 'casting' vote in the event of a
person be elected as an official and also be included in the County Squad,
or be elected to two individual positions, they will only be allowed one
vote at any meeting.
vote taken votes shall be recorded with votes for, votes against and
be brought up in 'Any Other Business' in a Cambridgeshire Darts Organisation
meeting shall only be allowed at the discretion of the Chairman. No voting
shall take place on any such items, but a Notice of Motion arising out of
any discussions may be made by a member. Such Notice of Motion shall be
recorded in the minutes and brought up in the following Cambridgeshire Darts
Chairman: The Chairman shall be responsible for controlling all Cambridgeshire
Darts Organisation meetings and his decision in any such meeting shall be
final. They shall also be available to offer advice to any member of the
Cambridgeshire Darts Organisation that requires it, this shall include other
officials, who they should encourage to help wherever possible and to aid
the smooth running of the County. They shall also ensure all officials are
doing their duties and to the best of their ability.
Chairman: The Vice Chairman shall be responsible for assisting the Chairman at any
time and in the absence of the Chairman they shall be responsible for
controlling all Cambridgeshire Darts Organisation meetings.
Organiser: The County Organiser shall be responsible for the day to day running of
the County. They will act as the principal contact between the
Cambridgeshire Darts Organisation and the United Kingdom Darts Association
and the England Darts Organisation and for dealing with any correspondence
with the United Kingdom Darts Association and the England Darts
Organisation. They shall be responsible for the distribution of all
correspondence to the members, Full and Associate, and make sure they are
kept informed at all times. They shall liaise with the Chairman so he is
aware of any contact with the United Kingdom Darts Association and England
Darts Organisation and also up to date with all matters in case of their own
Treasure : The
Treasurer shall keep the Counties accounts up to date at all times, showing
income and expenditure. They shall be responsible for producing an annual
balance sheet at the Annual General Meeting and an up to date report for the
General Committee on request.
The Accommodation Manager shall
be responsible for booking all hotels and coaches (see Transport Priority)
used for Inter-County away fixtures, they shall also be in regular contact
with the County Organiser to receive the information necessary for making
such bookings. They shall also be responsible for taking bookings,
accounting and collecting monies at away fixtures and liaise with the
Treasurer on such financial maters.
Officer: The Youth Officer shall be responsible for ensuring that the County
Youth Organisation is run under similar terms to the Cambridgeshire Darts
Organisation. They shall keep the General Committee informed of the latest
news from the Youths.
The Marketing Officer shall be responsible for items deemed necessary to
promote the County.
Officer: The IT
Officer shall be responsible for advising the Executive Committee of
equipment needed/available to aid the smooth running of the Organisation.
Super League Secretaries :
The respective Super League Secretary shall along with their respective
Super League Committee be responsible for the smooth running of their Super
League. They should produce regular League Tables and Top Average Lists
which shall be available to all their Super League teams and the local press
contacts at regular intervals. They shall also provide the County Selectors
with the relevant information that they require to select the Cambridgeshire
Incident: If any player, official or team is involved an any incident considered
to have brought the game of darts or the reputation of the Cambridgeshire
Darts Organisation into disrepute, then that player, official or team shall
be subject to disciplinary procedure. The Executive Committee will have the
power to suspend a player, official or team with immediate effect if it is
deemed necessary pending the arrangement of a disciplinary meeting.
Complaints: Any person(s) wishing to make a complaint about any player, official or
team, should in the first instance make a verbal complaint to any of the
Executive Committee on the spot if possible and follow it up with a written
complaint immediately to the County Organiser. The County Organiser shall
then consult the Executive Committee who shall then decide if the complaint
is worth pursuing through the Disciplinary Procedure.
The Executive Committee shall
discuss any on the spot incident or complaint and shall decide whether the
incident or complaint should be referred to a disciplinary meeting. If a
disciplinary meeting is held the Executive Committee may invite any
witnesses of the incident or complaint to attend the meeting along with the
offending player, official or team if deemed appropriate.
Disciplinary Meeting :
Any player, official or team who
is involved in a incident or complaint, shall be informed by letter from the
County Organiser that they are subject to disciplinary procedure. The
offending player, official or team may be invited to attend the meeting,
depending on the outcome of the preliminary discussion.
Disciplinary Meeting Decision:
A disciplinary meeting, having
made a decision based on the evidence heard may implement or impose a fine,
suspended sentence or expel a player, official or team, found guilty of,
being party to, or responsible for an incident which is considered to have
brought the game of darts or the reputation of the Cambridgeshire Darts
Organisation into disrepute.
Against Disciplinary Meeting Decision :
Any player, official or team who
is found guilty at a disciplinary meeting may appeal against the decision.
The player, official or team must make the appeal in writing to the County
Organiser with ten days of the initial disciplinary meeting. Any appeal
shall be heard by members of the Executive Committee or alternatively the
General Committee who were not present at the original hearing, however one
Executive Committee member will always be present to ensure that the rules
of the Organisation are not broken and to advise the meeting if required. If
further people are needed they will be drawn from elected officials of the
Cambridgeshire Ladies League and/or the Cambridgeshire Mens Super League and
DEFINITIONS OF DISCIPLINARY ACTION
Sums of money considered to be equivalent to the seriousness of the
offence committed in the incident.
Suspension: A period of time to be suspended from taking part in any match,
tournament or other event run by the Cambridgeshire Darts Organisation for a
stated period. (i.e. 1 event, 1 month, 6 months, 1 year, etc.)
To be suspended for a period of time but the sentence shall only be
implemented should the offending player, official or team be involved in any
further incidents within the said period of time.
Expulsion: Should an incident be deemed serious enough to warrant the expulsion of
any offending player, official or team, then that player, official or team
shall be banned from all matches, tournaments or other events under the
jurisdiction of the Cambridgeshire Darts Organisation.
of Membership: The
Executive Committee has the right to refuse a player or team in becoming a
member of the Cambridgeshire Darts Organisation, this may be for a set
period or even indefinitely.
player, official or team who fails to comply with any financial commitments
or fails to pay any fine imposed under the disciplinary procedure shall be
debt suspended and shall remain so until the debt has been paid, an interest
charge may also be levied. Any player, official or team who is debt
suspended shall be banned from all matches, tournaments or other events
under the jurisdiction of the Cambridgeshire Darts Organisation. The United
Kingdom Darts Association will be informed of any player, official or team
that becomes debt suspended.
Vote of No Confidence Procedure (02.12.19)
Secretary shall be responsible for the processing of a VNC including
arrangement of meetings and collation of votes. If the League Secretary is
the subject of the VNC, then the Chairman assumes this responsibility Vote
of No Confidence (VNC) including justification to be provided to the County
Secretary in writing by a Proposer and Seconder and circulated to all
members within 10 days of receipt, irrespective of whether a vote is called.
70% of County members must support the VNC in writing (hard copy or
electronic) to the League Secretary to enable a formal vote to be called. A
minimum of 14 Calendar days’ notice shall be given between notification of
the 70% threshold being reached and the formal vote taking place. At the VNC
70% of the members must be in attendance for the vote to proceed. A 70%
majority of those present is required for the VNC to be passed. The Proposer
(or Seconder) of the VNC must be present at the VNC for the vote to take
place. The Proposer (or Seconder) of the VNC must outline the reasons for
the VNC at the vote (maximum 5 minutes). The subject of the VNC will be
given the opportunity to respond at the vote (maximum 5 minutes). A maximum
of 1 VNC may be called against any officlal per elected term. A VNC may not
be called less than 3 calendar months after an official has been elected or
less than 3 calendar months before an offical is up for election at an AGM.
If a VNC is successfully passed then the following process shall be
followed: • The subject of the successful VNC shall step down from their
position with immediate effect (no letter of resignation is required) • An
Extraordinary General Meeting shall be called within 28 calendar days of the
VNC • The remaining officials shall be responsible for nominating the Chair
for the EGM if required.
matters not covered in this County Constitution that are decided on by the
General Committee shall then be added and the updated section will be made
available on the Cambridgeshire Darts Organisation web page. The Executive
Committee has the power to update the Constitution in order that it is kept
in line with the United Kingdom Darts Association and the day to day running
of the Cambridgeshire Darts Organisation.
Below are items that have been
passed at a Cambridgeshire Darts Organisation Annual General Meeting and as
such form part of the Constitution.
Players Failing to Attend Finals
who qualifies from a County Play-Off to represent the County who then fails
to attend the Finals should be banned from entering any further County
Play-Offs for a period of one year from the date of non-attendance. They
will also have to pay the County back the initial entry fee or part of that
the County pays to enter a player into the competition.
should be put in writing to the said player, informing them they broke the
rules of the County Constitution and to which date they will be ineligible
to enter County Play-Offs, failure to pay the initial entry fee will see the
player debt suspended.
County Executive will have the power to waiver this in exceptional
Players Failing to Mark
who plays in a County organised competition and fails to mark the following
game will be banned from the next County organised competition.
should be put in writing to the said player, informing them they broke the
rules of the County Constitution and which competition they will not be able
booking accommodation through the County, who then subsequently cancel this,
or fail to turn up on the day, are charged the full cost of the room
(including any guests booked) unless it can be cancelled by the County.
County Executive will have the power to waiver this in exceptional
situation where transport is provided by the County, then priority is given
to players who wish to use the transport.
A cut off
point will be announced for each fixture and any remaining places will be
available to player’s guest/supporters on a first come basis. Players asking
to use the transport after the cut off point will only be given a place if
there are available seats.
booking transport through the County, who then subsequently cancel this, or
fail to turn up on the day, are charged the full cost of the transport
(including any guests booked) unless the cancelled seats are taken by other
County Executive will have the power to waiver this in exceptional
Update : 11/11/2020